Event Organisers

  Open Events Guide

  Club Events Guide

  Course Details & Risk Assessments

  Police Notifications

  Event Headquarters

  Accidents

  Timekeepers

  Marshals & Checkers

  Handicappers

 

The District Committee are keen to support Event Organisers. If you have any queries we are there to give advice so please contact us.


Open Events Guide

The CTT website offers a range of support for Open Event organisers:

Event Organisers Hub

Guidance Notes

Abandonment of Events

Come & Try It Events

CTT Insurance

Duties of Promoting Secretaries


Club Events Guide

Signing on sheet for Club events download and Parental consent form download can be found here.

What you need to know and do

All communications about club events should be directed through the Assistant Secretary (Club Events).

If your club wishes to promote any 'Club Events' then application has to be made to the secretary at the beginning of the year (preferably by the end of January).

If you know that other club(s) use the same course on the same night(s) then please liaise directly with them with a view to sharing the organisation and marshalling duties. Before submitting your application make sure you comply with any restrictions on starting times for the course you intend to use.

Club event organisers MUST be prepared to give an undertaking that they will provide marshals and display warning signs to the same standard as that required for open events. See the appropriate section of this handbook for further details.

When your event (s) have been approved by the secretary, send off the police notification form to the relevant Police HQ and DON'T FORGET to send a copy to the Assistant Secretary (Club Events). You are strongly advised to do this at least SIX WEEKS before the date of the first event.

You can use unofficial timekeepers for club events but it is always advisable to use a good quality stopwatch. Times recorded should be used, where appropriate, on open event entry forms but rides in club events cannot be considered for official records.

At each event use the official signing on sheet and make sure that every rider signs the relevant declaration. If a rider is 'guesting' with you make sure that you have some contact details in case of an accident. Keep these sheets in a safe place until the last club event of the season has been completed then add up the number of rides for the whole of the season and calculate the total amount of club event levy. Keep the signing on sheets so they can be produced as evidence if required and send a note indicating your club, the number of rides plus a cheque for the required amount (made payable to "CTT") to the Assistant Secretary (Club Events) (Not the Treasurer) as soon as possible after the last event. The cut off date for levies is the end of October. The levy is £3.00 per ride.


Course Details & Risk Assessments

 Code  Distance  Description  Course Details  Risk Assessment  Available To Use
 J2/1  10 miles  Monks Heath - Chelford - Booths Hall - Chelford  J2/1 Course Details  J2/1 Risk Assessment  Yes
 J2/3  10 miles  Hermitage Lane - Twemlow - Chelford - Twemlow  J2/3 Course Details  J2/3 Risk Assessment  Yes
 J2/6  25 miles  Twemlow - Chelford - Booths Hall - Cranage -Twemlow - Chelford - Jodrell Bank  J2/6 Course Details  J2/6 Risk Assessment  Yes
 J2/9  25 miles  Bomish Lane - Chelford - Seven Sisters - Cranage - Twemlow circuit  J2/9 Course Details  J2/9 Risk Assessment  Yes
 J2/12  10 miles  Siddington - Lower Withington - Hulme Walfield - A34 - Siddington  J2/12 Course Details  J2/12 Risk Assessment  No
 J2/19  10 miles  Astles Park - Booths Hall Island - Lower Withington  J2/19 Course Details  J2/19 Risk Assessment  No
 J2/20  10 miles  Astle Park - Chelford - A537 Booths Hall - Chelford - A535 Astle Park  J2/20 Course Details  J2/20 Risk Assessment  Yes
 J4/3E  10 miles  Cranage - A50 - B5082 - A556 - A530 - B5309 - B5081 - Byley  J4/3E Course Details  J4/3E Risk Assessment  Yes
 J4/8  25 miles  Byley - Cranage - A50 - B5082 - A556 - A 530 - Middlewich - B5081 - Byley  J4/8 Course Details  J4/8 Risk Assessment  Yes
 J4/9  50 miles  Byley - Cranage A50 - B5082 - A556 - King Street - Middlewich - Byley circuit  J4/9 Course Details  J4/9 Risk Assessment  Yes
 J4/11  30 miles  Twemlow - Chelford - Seven Sisters - Cranage - Twemlow circuit  J4/11 Course Details  J4/11 Risk Assessment  Yes
 J4/16  50 miles  Twemlow - Chelford - Booths Hall - Cranage - Twemlow circuit  J4/16 Course Details  J4/16 Risk Assessment  Yes
 J4/17  10 miles  Byley - Allostock - A556 - King Street - Middlewich - Kinderton - Byley  J4/17 Course Details  J4/17 Risk Assessment  Yes
 J4/18  100 miles  100 mile course  J4/18 Course Details  J4/18 Risk Assessment  Yes
 J4/20  10 miles  Byley - A50 Cranage - B5081 Toft - Allostock  J4/20 Course Details  J4/20 Risk Assessment  Yes
 J4/31  31 miles  Byley - A50 - B5082 - A556 - King Street - Middlewich - Byley circuit  J4/31 Course Details  J4/31 Risk Assessment  Yes
 J5/4  10 miles  Trentham - Darlaston - Stone - Trentham on A34  J5/4 Course Details  J5/4 Risk Assessment  Yes
 J5/8  25 miles  Blythe Bridge - Sudbury - Blythe Bridge on A50  J5/8 Course Details  J5/8 Risk Assessment  Yes
 J5/12  50 miles  Blythe Bridge - Sudbury - Etwall - Sudbury - Blythe Bridge  J5/12 Course Details  J5/12 Risk Assessment  No
 J6/6  25 miles  Twemlow - Chelford - Booths Hall - Holmes Chapel - Chelford - Longshoot Road  J6/6 Course Details  J6/6 Risk Assessment  Yes
 J6/25  25 miles  Kermincham - Somerford - Hulme Walfield - A34 - Siddington - Lower Withington  J6/25 Course Details  J6/25 Risk Assessment  Yes
 J6/50  50 miles  Kermincham - Somerford - Hulme Walfield - A34 - Siddington - Lower Withington  J6/50 Course Details  J6/50 Risk Assessment  Yes
 J7/8  10 miles  Shavington by-pass A500  J7/8 Course Details  J7/8 Risk Assessment  Yes
 J8/2R  16.5 miles  Nantwich - Audlem - Woore - Nantwich  J8/2R Course Details  J8/2R Risk Assessment  Yes
 J8/3  11 miles  Longnor - Travellers Rest - Royal Cottage - Longnor  J8/3 Course Details  J8/3 Risk Assessment  Yes
 J8/4  26 miles  Glossop - Chinley - Sparrowpit - Rushup Edge - Chinley - Glossop  J8/4 Course Details  J8/4 Risk Assessment  Yes
 J8/5  22 miles  Taddington - Buxton - Bakewell - Taddington  J8/5 Course Details  J8/5 Risk Assessment  Yes
 J8/7R  18 miles  Greenfield - Meltham - Wessenden Head - Greenfield  J8/7R Course Details  J8/7R Risk Assessment  Yes
 J8/13  25 miles  Gawsworth - Pexhill - Siddington - Congleton - Gawsworth  J8/13 Course Details  J8/13 Risk Assessment  Yes
 J8/18  10.3 miles  Holmes Chapel - Brereton Green - Congleton - Holmes Chapel circuit  J8/18 Course Details  J8/18 Risk Assessment  Yes
 J8/19  27 miles  Bosley - Meerbrook - Buxton - Cat & Fiddle - Teggs Nose  J8/19 Course Details  J8/19 Risk Assessment  Yes
 J8/20  50 km  Twemlow Lane - Chelford - Booths Hall - Cranage - Twemlow circuit  J8/20 Course Details  J8/20 Risk Assessment  Yes
 J8/22  10 miles  Cat & Fiddle - Stanley Arms -Wildboarclough - Allgreave - A54  J8/22 Course Details  J8/22 Risk Assessment  Yes
 J8/23  13 miles  A54 near A537 - Allgreave - Gradbach - Flash - A53 - A54  J8/23 Course Details  J8/23 Risk Assessment  Yes
 J8/24  7.6 miles    J8/24 Course Details  J8/24 Risk Assessment  No
 J8/25  20.6 miles  Warslow – Longnor - A53 Winking Man - Morridge - B5053 -Warslow  J8/25 Course Details  J8/25 Risk Assessment  Yes
 J9/1  980 yds (Hill Climb)  Peaslows Hill  J9/1 Course Details  J9/1 Risk Assessment  Yes
 J9/2  (Hill Climb)  Macclesfield Forest Standing Stones  J9/2 Course Details  J9/2 Risk Assessment  Yes
 J9/5  3.2 miles (Hill Climb)  Glossop to Snake Pass  J9/5 Course Details  J9/5 Risk Assessment  Yes
 J9/7  7 miles (Hill Climb)  Macclesfield to Cat & Fiddle  J9/7 Course Details  J9/7 Risk Assessment  Yes
 J9/8  1.25 miles (Hill Climb)  Bakestone Dale (Brickworks)  J9/8 Course Details  J9/8 Risk Assessment  No
 J9/13  4.4 miles (Hill Climb)  Long Hill from Whaley Bridge  J9/13 Course Details  J9/13 Risk Assessment  Yes
 J9/14  0.75 miles (Hill Climb)  Mow Cop  J9/14 Course Details  J9/14 Risk Assessment  Yes
 J9/16  (Hill Climb)  Greenfield climbing Kinders Lane  J9/16 Course Details  J9/16 Risk Assessment  Yes
 J9/17  (Hill Climb)  Goyt Valley up Goyts Lane towards Long Hill (A5004)  J9/17 Course Details  J9/17 Risk Assessment  Yes
 J9/18  1.3 miles (Hill Climb)  B6197 Buckstones Road (Dog Hill) Shaw, Oldham  J9/18 Course Details  J9/18 Risk Assessment  Yes
 J9/19  0.4 miles (Hill Climb)  Blackstone Edge Old Road, Littleborough, Rochdale  J9/19 Course Details  J9/19 Risk Assessment  Yes
 J9/20  1.3 miles (Hill Climb)  A640 Denshaw - Milnrow  J9/20 Course Details  J9/20 Risk Assessment  Yes
 J9/21  1.38 miles (Hill Climb)  Macclesfield - Buxton Old Road - Teggs Nose  J9/21 Course Details  J9/21 Risk Assessment  Yes
 J10/1  10 miles  Chapel-en-le-Frith by-pass  J10/1 Course Details  J10/1 Risk Assessment  Yes

Police Notification

Under the current regulations it is only necessary to notify the police that an event is to take place; you are not seeking permission. Forms are available here.

To comply with the regulations you need to send a police notification form to EACH of the constabularies within whose jurisdiction your event falls. For most promoters this will usually mean just one but if you are in doubt please check with the Assistant Secretary (Courses) who has complete details. You are advised to do this at least 8 weeks before the event and to ensure you can prove you have complied then either:

1 - Obtain proof of posting.

2 - Enclose a stamped, self-addressed postcard with a request for acknowledgement of receipt or

3 - If using e-mail click on the 'sender requires a receipt’ box in your e-mail programme.

You must also send a copy to the Assistant Secretary (Open Events)

  Cheshire

  On line notification only via:

  https://www.cheshire.police.uk/tua/tell-us-about/eo/af/events-processions/

  Greater Manchester

  Greater Manchester Police

  Openshaw Complex,

  Lawton Street,

  Openshaw,

  Manchester

  M11 2NS

  Derbyshire

  The Chief Constable

  Traffic Control Department

  Derbyshire County Police H.Q.

  Butterley Hall Ripley

  Derbyshire   DE5 3RS     

  Email: TRMN@Derbyshire.PNN.Police.UK

  Staffordshire

  Staffordshire Police HQ

  Traffic Management Unit,

  Weston Road,

  Stafford

  ST18 0YY

  Lancashire

  Lancashire Constabulary Headquarters,

  Saunders Lane,

  Hutton nr Preston

  PR4 5SB.

  West Yorkshire

  West Yorkshire Police Headquarters,

  PO Box 9,

  Wakefield

  WF1 3QP


Event Headquarters

Allostock Village Hall

Contact: Mrs Driffield, 9 Chapel Lane, Allostock Knutsford,

Cheshire, WA16 9LN    Tel. 01565 722011

 

Blythe Bridge & Forsbrook Village Hall

Contact: Fiona Carson  01782 393137

 

Byley Village Hall

Contact: Melissa 07926571172 byleyvillagehall@gmail.com

 

Cranage Village Hall

Contact: John Halstead 07724038871 cranagevillagehall@gmail.com

 

Gawsworth Village Hall

Contact: Mrs Mellor, Marton Lane, Marton, Cheshire 01260 224421

 

Goostrey Village Hall    

Contact: Mrs E Brandreth, 16 Twemlow Lane, Holmes Chapel  CW4 8DT 01477 533007

 

Lower Withington Methodist Church Hall

Contact: Mrs. Barbara Hyde  Chapel Cottage B&B, Lower Withington, Cheshire  SK11 9EA   01477 571489

 

Siddington Village Hall

Charge is £30 for the car park or £60 for full use of the hall.

Contact: Barbara 01260 224 453.  


Accidents

In these increasingly litigious times it is essential that any accidents are documented immediately and accurately. The Accident Report Form should be used for all incidents. This form is available here.

Any accident that results in personal injury must be reported to the Event Secretary. Any accident involving another rider or vehicle which results in injury to a competitor MUST be reported to the police.

Following an accident, where practicable, arrange for an accident report form to be completed by the rider. If this cannot be done due to injury then the event secretary must complete the form.

Once completed  make a further two copies and send them to:

1. National Secretary (Legal & Corporate)

2. District Secretary

This should be done within fourteen days of the accident.  Retain the other copy for your own use should you be contacted directly by insurers or solicitors acting on behalf of the rider involved.

VERY IMPORTANT:   All accidents involving serious injury or death MUST be reported to the National Secretary immediately it is practical to do so.


Timekeepers

Only officially approved timekeepers with certified watches may be used for Open Events.

Only those listed here may be used to time the riders at the finish but you can use either a full or assistant timekeeper to start the riders off.  

The recommended fee for timekeepers currently stands at £15.00 but may be enhanced, by agreement, for extra ex­penses incurred.


Marshals & Checkers

Marshals, Checkers, Observers, Clerks & Stewards

1. A marshal MUST be allocated to each position indicated on the Police Notification Form AND to each position advised in the Risk Assessment Document. Each marshal should be issued with a fluorescent jacket and they should be advised it is their responsibility only to indicate the route to be taken and not to direct traffic.

2. Checkers are NOT marshals. Their job is solely to make a note of all the riders passing their checking point to enable the event promoter to ensure that all finishers have completed the whole course.

3. Observers are required in both Open and Club events to ensure that CTT regulations are adhered to and breaches reported.

4. A clerk should be appointed to assist the timekeeper by recording the .number sequence of all finishers passing the finish point.

5. A starting steward should be appointed to ensure that all CTT national and local regulations are adhered to at the start of the event. The steward may also act as a relief  'pusher-off’. The steward should be a responsible member of the promoting club and should have the authority to disqualify riders in breach of regulations. In the event of any dispute between a rider and the Starting Steward, the District Committee recommends that the rider be allowed to start and then be given  a time for the event - SUBJECT TO INVESTIGATION. In these circumstances a written report of the alleged breach of regulations must be forwarded to the District Secretary.

      

Documentation

Each of the above officials must have precise instructions as to what is required of them. These should be written down and included with a copy of the start sheet. They should contain the following information:

1. The precise location where the official is expected to be.

2. The time at which they are expected to be in position.

3. What they are expected to do.

4. A prepared sheet for them to record any details, competitor numbers etc.


Handicappers

Most event organisers now use the CTT Standard Handicapping tables, available here.

A Guidance Note for handicapping is available here.

Alternatively, contact an approved handicapper.