The District Committee are keen to support Event Organisers. If you have any queries we are there to give advice so please contact us.
The CTT website offers a range of support for Open Event organisers:
Signing on sheet for Club events download and Parental consent form download can be found here.
What you need to know and do
All communications about club events should be directed through the Assistant Secretary (Club Events).
If your club wishes to promote any 'Club Events' then application has to be made to the secretary at the beginning of the year (preferably by the end of January).
If you know that other club(s) use the same course on the same night(s) then please liaise directly with them with a view to sharing the organisation and marshalling duties. Before submitting your application make sure you comply with any restrictions on starting times for the course you intend to use.
Club event organisers MUST be prepared to give an undertaking that they will provide marshals and display warning signs to the same standard as that required for open events. See the appropriate section of this handbook for further details.
When your event (s) have been approved by the secretary, send off the police notification form to the relevant Police HQ and DON'T FORGET to send a copy to the Assistant Secretary (Club Events). You are strongly advised to do this at least SIX WEEKS before the date of the first event.
You can use unofficial timekeepers for club events but it is always advisable to use a good quality stopwatch. Times recorded should be used, where appropriate, on open event entry forms but rides in club events cannot be considered for official records.
At each event use the official signing on sheet and make sure that every rider signs the relevant declaration. If a rider is 'guesting' with you make sure that you have some contact details in case of an accident. Keep these sheets in a safe place until the last club event of the season has been completed then add up the number of rides for the whole of the season and calculate the total amount of club event levy. Keep the signing on sheets so they can be produced as evidence if required and send a note indicating your club, the number of rides plus a cheque for the required amount (made payable to "CTT") to the Assistant Secretary (Club Events) (Not the Treasurer) as soon as possible after the last event. The cut off date for levies is the end of October. The levy is £3.00 per ride.
|Code||Distance||Description||Course Details||Risk Assessment||Available To Use|
|J2/1||10 miles||Monks Heath - Chelford - Booths Hall - Chelford||J2/1 Course Details||J2/1 Risk Assessment||Yes|
|J2/3||10 miles||Hermitage Lane - Twemlow - Chelford - Twemlow||J2/3 Course Details||J2/3 Risk Assessment||Yes|
|J2/6||25 miles||Twemlow - Chelford - Booths Hall - Cranage -Twemlow - Chelford - Jodrell Bank||J2/6 Course Details||J2/6 Risk Assessment||Yes|
|J2/9||25 miles||Bomish Lane - Chelford - Seven Sisters - Cranage - Twemlow circuit||J2/9 Course Details||J2/9 Risk Assessment||Yes|
|J2/12||10 miles||Siddington - Lower Withington - Hulme Walfield - A34 - Siddington||J2/12 Course Details||J2/12 Risk Assessment||No|
|J2/19||10 miles||Astles Park - Booths Hall Island - Lower Withington||J2/19 Course Details||J2/19 Risk Assessment||No|
|J2/20||10 miles||Astle Park - Chelford - A537 Booths Hall - Chelford - A535 Astle Park||J2/20 Course Details||J2/20 Risk Assessment||Yes|
|J4/3E||10 miles||Cranage - A50 - B5082 - A556 - A530 - B5309 - B5081 - Byley||J4/3E Course Details||J4/3E Risk Assessment||Yes|
|J4/8||25 miles||Byley - Cranage - A50 - B5082 - A556 - A 530 - Middlewich - B5081 - Byley||J4/8 Course Details||J4/8 Risk Assessment||Yes|
|J4/9||50 miles||Byley - Cranage A50 - B5082 - A556 - King Street - Middlewich - Byley circuit||J4/9 Course Details||J4/9 Risk Assessment||Yes|
|J4/11||30 miles||Twemlow - Chelford - Seven Sisters - Cranage - Twemlow circuit||J4/11 Course Details||J4/11 Risk Assessment||Yes|
|J4/16||50 miles||Twemlow - Chelford - Booths Hall - Cranage - Twemlow circuit||J4/16 Course Details||J4/16 Risk Assessment||Yes|
|J4/17||10 miles||Byley - Allostock - A556 - King Street - Middlewich - Kinderton - Byley||J4/17 Course Details||J4/17 Risk Assessment||Yes|
|J4/18||100 miles||100 mile course||J4/18 Course Details||J4/18 Risk Assessment||Yes|
|J4/20||10 miles||Byley - A50 Cranage - B5081 Toft - Allostock||J4/20 Course Details||J4/20 Risk Assessment||Yes|
|J4/31||31 miles||Byley - A50 - B5082 - A556 - King Street - Middlewich - Byley circuit||J4/31 Course Details||J4/31 Risk Assessment||Yes|
|J5/4||10 miles||Trentham - Darlaston - Stone - Trentham on A34||J5/4 Course Details||J5/4 Risk Assessment||Yes|
|J5/8||25 miles||Blythe Bridge - Sudbury - Blythe Bridge on A50||J5/8 Course Details||J5/8 Risk Assessment||Yes|
|J5/12||50 miles||Blythe Bridge - Sudbury - Etwall - Sudbury - Blythe Bridge||J5/12 Course Details||J5/12 Risk Assessment||No|
|J6/6||25 miles||Twemlow - Chelford - Booths Hall - Holmes Chapel - Chelford - Longshoot Road||J6/6 Course Details||J6/6 Risk Assessment||Yes|
|J6/25||25 miles||Kermincham - Somerford - Hulme Walfield - A34 - Siddington - Lower Withington||J6/25 Course Details||J6/25 Risk Assessment||Yes|
|J6/50||50 miles||Kermincham - Somerford - Hulme Walfield - A34 - Siddington - Lower Withington||J6/50 Course Details||J6/50 Risk Assessment||Yes|
|J7/8||10 miles||Shavington by-pass A500||J7/8 Course Details||J7/8 Risk Assessment||Yes|
|J8/2R||16.5 miles||Nantwich - Audlem - Woore - Nantwich||J8/2R Course Details||J8/2R Risk Assessment||Yes|
|J8/3||11 miles||Longnor - Travellers Rest - Royal Cottage - Longnor||J8/3 Course Details||J8/3 Risk Assessment||Yes|
|J8/4||26 miles||Glossop - Chinley - Sparrowpit - Rushup Edge - Chinley - Glossop||J8/4 Course Details||J8/4 Risk Assessment||Yes|
|J8/5||22 miles||Taddington - Buxton - Bakewell - Taddington||J8/5 Course Details||J8/5 Risk Assessment||Yes|
|J8/7R||18 miles||Greenfield - Meltham - Wessenden Head - Greenfield||J8/7R Course Details||J8/7R Risk Assessment||Yes|
|J8/13||25 miles||Gawsworth - Pexhill - Siddington - Congleton - Gawsworth||J8/13 Course Details||J8/13 Risk Assessment||Yes|
|J8/18||10.3 miles||Holmes Chapel - Brereton Green - Congleton - Holmes Chapel circuit||J8/18 Course Details||J8/18 Risk Assessment||Yes|
|J8/19||27 miles||Bosley - Meerbrook - Buxton - Cat & Fiddle - Teggs Nose||J8/19 Course Details||J8/19 Risk Assessment||Yes|
|J8/20||50 km||Twemlow Lane - Chelford - Booths Hall - Cranage - Twemlow circuit||J8/20 Course Details||J8/20 Risk Assessment||Yes|
|J8/22||10 miles||Cat & Fiddle - Stanley Arms -Wildboarclough - Allgreave - A54||J8/22 Course Details||J8/22 Risk Assessment||Yes|
|J8/23||13 miles||A54 near A537 - Allgreave - Gradbach - Flash - A53 - A54||J8/23 Course Details||J8/23 Risk Assessment||Yes|
|J8/24||7.6 miles||J8/24 Course Details||J8/24 Risk Assessment||No|
|J8/25||20.6 miles||Warslow – Longnor - A53 Winking Man - Morridge - B5053 -Warslow||J8/25 Course Details||J8/25 Risk Assessment||Yes|
|J9/1||980 yds (Hill Climb)||Peaslows Hill||J9/1 Course Details||J9/1 Risk Assessment||Yes|
|J9/2||(Hill Climb)||Macclesfield Forest Standing Stones||J9/2 Course Details||J9/2 Risk Assessment||Yes|
|J9/5||3.2 miles (Hill Climb)||Glossop to Snake Pass||J9/5 Course Details||J9/5 Risk Assessment||Yes|
|J9/7||7 miles (Hill Climb)||Macclesfield to Cat & Fiddle||J9/7 Course Details||J9/7 Risk Assessment||Yes|
|J9/8||1.25 miles (Hill Climb)||Bakestone Dale (Brickworks)||J9/8 Course Details||J9/8 Risk Assessment||No|
|J9/13||4.4 miles (Hill Climb)||Long Hill from Whaley Bridge||J9/13 Course Details||J9/13 Risk Assessment||Yes|
|J9/14||0.75 miles (Hill Climb)||Mow Cop||J9/14 Course Details||J9/14 Risk Assessment||Yes|
|J9/16||(Hill Climb)||Greenfield climbing Kinders Lane||J9/16 Course Details||J9/16 Risk Assessment||Yes|
|J9/17||(Hill Climb)||Goyt Valley up Goyts Lane towards Long Hill (A5004)||J9/17 Course Details||J9/17 Risk Assessment||Yes|
|J9/18||1.3 miles (Hill Climb)||B6197 Buckstones Road (Dog Hill) Shaw, Oldham||J9/18 Course Details||J9/18 Risk Assessment||Yes|
|J9/19||0.4 miles (Hill Climb)||Blackstone Edge Old Road, Littleborough, Rochdale||J9/19 Course Details||J9/19 Risk Assessment||Yes|
|J9/20||1.3 miles (Hill Climb)||A640 Denshaw - Milnrow||J9/20 Course Details||J9/20 Risk Assessment||Yes|
|J9/21||1.38 miles (Hill Climb)||Macclesfield - Buxton Old Road - Teggs Nose||J9/21 Course Details||J9/21 Risk Assessment||Yes|
|J10/1||10 miles||Chapel-en-le-Frith by-pass||J10/1 Course Details||J10/1 Risk Assessment||Yes|
Under the current regulations it is only necessary to notify the police that an event is to take place; you are not seeking permission. Forms are available here.
To comply with the regulations you need to send a police notification form to EACH of the constabularies within whose jurisdiction your event falls. For most promoters this will usually mean just one but if you are in doubt please check with the Assistant Secretary (Courses) who has complete details. You are advised to do this at least 8 weeks before the event and to ensure you can prove you have complied then either:
1 - Obtain proof of posting.
2 - Enclose a stamped, self-addressed postcard with a request for acknowledgement of receipt or
3 - If using e-mail click on the 'sender requires a receipt’ box in your e-mail programme.
You must also send a copy to the Assistant Secretary (Open Events)
On line notification only via:
Greater Manchester Police
The Chief Constable
Traffic Control Department
Derbyshire County Police H.Q.
Butterley Hall Ripley
Derbyshire DE5 3RS
Staffordshire Police HQ
Traffic Management Unit,
Lancashire Constabulary Headquarters,
Hutton nr Preston
West Yorkshire Police Headquarters,
PO Box 9,
Allostock Village Hall
Contact: Mrs Driffield, 9 Chapel Lane, Allostock Knutsford,
Cheshire, WA16 9LN Tel. 01565 722011
Blythe Bridge & Forsbrook Village Hall
Contact: Fiona Carson 01782 393137
Byley Village Hall
Contact: Melissa 07926571172 email@example.com
Cranage Village Hall
Contact: John Halstead 07724038871 firstname.lastname@example.org
Gawsworth Village Hall
Contact: Mrs Mellor, Marton Lane, Marton, Cheshire 01260 224421
Goostrey Village Hall
Contact: Mrs E Brandreth, 16 Twemlow Lane, Holmes Chapel CW4 8DT 01477 533007
Lower Withington Methodist Church Hall
Contact: Mrs. Barbara Hyde Chapel Cottage B&B, Lower Withington, Cheshire SK11 9EA 01477 571489
Siddington Village Hall
Charge is £30 for the car park or £60 for full use of the hall.
Contact: Barbara 01260 224 453.
In these increasingly litigious times it is essential that any accidents are documented immediately and accurately. The Accident Report Form should be used for all incidents. This form is available here.
Any accident that results in personal injury must be reported to the Event Secretary. Any accident involving another rider or vehicle which results in injury to a competitor MUST be reported to the police.
Following an accident, where practicable, arrange for an accident report form to be completed by the rider. If this cannot be done due to injury then the event secretary must complete the form.
Once completed make a further two copies and send them to:
This should be done within fourteen days of the accident. Retain the other copy for your own use should you be contacted directly by insurers or solicitors acting on behalf of the rider involved.
VERY IMPORTANT: All accidents involving serious injury or death MUST be reported to the National Secretary immediately it is practical to do so.
Only officially approved timekeepers with certified watches may be used for Open Events.
The recommended fee for timekeepers currently stands at £15.00 but may be enhanced, by agreement, for extra expenses incurred.
Marshals, Checkers, Observers, Clerks & Stewards
1. A marshal MUST be allocated to each position indicated on the Police Notification Form AND to each position advised in the Risk Assessment Document. Each marshal should be issued with a fluorescent jacket and they should be advised it is their responsibility only to indicate the route to be taken and not to direct traffic.
2. Checkers are NOT marshals. Their job is solely to make a note of all the riders passing their checking point to enable the event promoter to ensure that all finishers have completed the whole course.
3. Observers are required in both Open and Club events to ensure that CTT regulations are adhered to and breaches reported.
4. A clerk should be appointed to assist the timekeeper by recording the .number sequence of all finishers passing the finish point.
5. A starting steward should be appointed to ensure that all CTT national and local regulations are adhered to at the start of the event. The steward may also act as a relief 'pusher-off’. The steward should be a responsible member of the promoting club and should have the authority to disqualify riders in breach of regulations. In the event of any dispute between a rider and the Starting Steward, the District Committee recommends that the rider be allowed to start and then be given a time for the event - SUBJECT TO INVESTIGATION. In these circumstances a written report of the alleged breach of regulations must be forwarded to the District Secretary.
Each of the above officials must have precise instructions as to what is required of them. These should be written down and included with a copy of the start sheet. They should contain the following information:
1. The precise location where the official is expected to be.
2. The time at which they are expected to be in position.
3. What they are expected to do.
4. A prepared sheet for them to record any details, competitor numbers etc.
Most event organisers now use the CTT Standard Handicapping tables, available here.
A Guidance Note for handicapping is available here.
Alternatively, contact an approved handicapper.